Community use of Schools

General Information

Winnipeg School Division buildings may be booked for community use after 4:30 p.m. weekdays and weekends. The Permits Section is responsible for permits issued for this use.

The Permit Section also issues permits to various other outside organizations including Parks and Recreation, Folklorama, Federal and Provincial elections, etc. The guidelines used by the Permit Section for the issuing of permits can be found in Policy KG (Use of School Buildings).

Types of Permits

The Permit Section issues two types of permits: Non-Pay Permits and Pay Permits. There is also another permit form called Local Permits which are issued by school only.

ii) NON-PAY PERMITS

Non-Pay Permits are issued by the Permit Section for various school activities that involve caretaker's overtime. Schools are asked to submit a 1/2 sheet permit request for these events.

iii) PAY PERMITS

The Permit Section also issues Pay Permits to outside groups only. They include such organizations as daycares, Brownies, Guides, Scouts, Youth Orchestras, Town Hall meetings, Non-Profit Children's Groups, Community Use Groups (who meet the criteria of 90%residence), etc. The charge to these groups is a permit fee of $20.00. We also issue pay permits to Parks and Recreation to operate their programs. Other outside organizations, depending on the purpose, could be charged a rental rate of $29.00 per hour.

iv) LOCAL PERMITS

Local Permits are issued by schools when there is no caretaker's overtime involved for such activities as extra-curricular school activities, tournaments, Practices, Parent Council Meetings, Parent/Teacher interviews, musicals, school concerts, etc. The Principal can alsoissue local permits to Community Use Groups on a one-time only basis.

Application and Fees

All applicants must send their request in writing to our Permits Section so that we can review their needs:

Attention: Permits Clerk
Winnipeg School Division

1180 Notre Dame Ave.

Winnipeg, MB R3E 0P2

If a community use, the following is required:

a list of all participants with their home addresses
what the school is going to be used for
the dates and times the group wants it for, etc.
A contact person, with phone number (during office hours) to contact.

Fees are determined on what type of permit, what coverage is necessary at the school, etc.

Facilities

Division facilities are given on a first come first serve basis, with the needs of the group in mind and the authority of the principal to use their school.

Other Information

It is very important that any permits issued by schools are sent into the Permit Section. This assists our section in ensuring that there are no conflicts with outside groups when a school event is taking place.

The permit section also looks after advising outside groups when a permit is to be cancelled for school events and/or lack of custodial coverage.

If anyone has questions pertaining to permits, please feel free to call Mrs. Liz Belous, Permits Clerk at 789-0421 for assistance.

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