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Secretary - Treasurer
Financial and administrative functions
The Secretary-Treasurer’s Department is responsible for the following functions:
- Corporate Secretary function of the Division including the administrative management of the functions of the Board of Trustees, its committees and related matters:
- Financial management of the School Division
- Financial and administrative management of the Pension Fund for Employees Other Than Teachers
- Financial management of the function of the Sinking Fund Trustees including investment responsibility for the Children’s Heritage Fund, Margaret Crawford Trust Fund, and the Reserve Fund for Buildings (Insurance); and
- Administration of the Freedom of Information and Protection of Personal Privacy Act (FIPPA) and the Personal Health Information Act (PHIA).
Board of Trustees
Contact Person: Brenda Lapointe - 789-0469
Corporate secretarial services, within the Secretary Treasurer’s department, provides: administrative management of the functions of the Board of Trustees, its committees, and related matters; responsibility for legal matters and liaison with the Division’s solicitors; contract administration; records management; and the general administration of the business affairs of the Division.
Responsibilities related to the administrative management of the function of the Board of Trustees include the following:
- Maintaining and preserving the official records of the Board including minutes, policies, by-laws and legal documents
- Preparation of all correspondence, legal documents, and briefs arising from Board meetings
- Recording the proceeding of all Board and Committee meetings, and preparation of minutes, summaries of discussion, and reports arising from these meetings;
- Preparation, coordination and distribution of material for all Board and Committee meetings
- Scheduling of all Board and Committee meetings and providing notice to the trustees
- Receipt of, and preparation of listings of, official correspondence to the Board/Division
- Arranging for the appearance of delegations at Board meetings
- Coordination of the FIPPA and PHIA.
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